Technique 3: Folder permissions


Folder Permissions give Epicenter Server access to specific folders. Unlike the other techniques, it is configured by the end users, not be the administrator, and so is useful in environments where no administrative access is available for Technique 2 or Technique 3.

This technique is also useful in secure environments where Epicenter needs access to update shared contacts, but all other folders need to be hidden.

Each user who is receiving updates from Epicenter Server must set up Folder Permissions within Outlook as follows:

Right-click on the Contacts folder and select Change Sharing Permissions, as shown below. Do not use the “Share Contacts” selection – it will not do what you need. 

Click the Add button on the Permissions tab and add the user who is running Epicenter Server.

At this point, you have two choices, depending on security preferences and device requirements.

The simplest solution is to assign “Publishing Editor” permissions. Click the droplist next to Permission Level and choose Publishing Editor, as shown below:

Alternatively, if you are NOT running any Windows Mobile or Android devices, you can set minimal permissions if the user is concerned about anyone else viewing their contacts. Check the two boxes shown below, then click OK. You’ll now be able to send updates to this user. With the permissions set this way, no one else can view the Contacts in that folder, but Epicenter will be able to manage child folders to hold the shared contacts.