Create multiple tasks


You can create multiple tasks that run at different times, distribute to different recepients, and/or distribute different contacts.

There are several good reasons to do this:

  • Device segmentation: Android prior to 4.2.2 and Windows Mobile do not support subfolders under contacts, but iOS and newer Android devices do support subfolders. You can create one task that distributes to a subfolder for iOS users and a second task that distributes to the default contacts folder for Android and Windows Mobile users. See Destination Folder for more information.
  • Address list segmentation: You could create one task for each department in the company. Each task would distribute only to recipients in that department and only contacts particular to that department would be distributed.
  • Information filtering: You could create one task for executives that distributed contacts with home addresses and phone numbers and a second task that distributed contacts to everyone else without this information. This scenario requires that the home addresses and phone numbers be added using scripting.

Multiple tasks can safely distribute to the same folder. For example, you could have one task that distributes Address List 1 to Users A, B, and C. You could have a second task that distributes Address List 2 to Users C, D and E.

Licenses are based on the total number of mailboxes, regardless of how many tasks those mailboxes appear in. For more information, see Manage user licenses.